Setting up your office is always an exciting part of starting a new business. However, if you aren’t careful and don’t take time to plan everything out beforehand, you could end up spending too much money or purchasing the wrong equipment. It’s important to do your research and plan out your purchases in advance. Here are five tips to help you get started as you prepare to set up your office.
Opt to Buy Used and Refurbished Office Equipment
You can save a ton of money by buying used and refurbished office equipment like printers, copiers and scanners instead of buying everything brand new. If you make sure to purchase your equipment from a trustworthy and reputable source like JJBender.com, they will function just as well as brand new machines without the hefty tag prices.
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JJ Bender has more than 38 years of experience providing used and refurbished office equipment, and they have rigorous tests and quality checks in place to make sure that every piece of equipment they sell is in excellent condition. They are one of the most reliable companies that sell used printers, copiers and the like, which you can purchase at JJ Bender.
Set Up a Phone System
There are several options to choose from when setting up a phone system for your business. Some of these include a traditional phone service, a VoIP phone service, or a virtual phone service, where calls made to your business number are forwarded to your personal phone. A VoIP phone service is one of the most affordable options, making it a great choice for small businesses and startups.
Get the Right Computer and Software
Every small business needs a good computer and the right software to do a variety of tasks including sending and receiving email, keeping track of clients and customers, taking inventory, marketing and accounting. Depending on the nature of your business, you may also need to purchase a high performance computer or more specialized software. Be sure to do your research and compare different computer brands and models before buying one that will best suit your business needs.
Get a Reliable Internet Connection and Set up Your Computer Network
An internet connection will allow you to communicate externally with your clients, customers, suppliers and vendors, while a computer network connects you internally to your colleagues and employees. Choose a reliable internet provider so you can stay connected at all times and work efficiently. If your office is a larger one, you may need to have a router, Ethernet cabling and switches to connect all your employees.
Plan Your Layout before Buying Furniture
What type of office setup you’d prefer will play a big part in deciding what kind of furniture you should buy. For example, if you’d prefer an open plan with lots of space for collaboration, you could invest in a large, sturdy desk with plenty of room for chairs around it.
Consider also about how much storage you’ll need, and how much office space you actually have. Of course, your personal preferences and brand image are important factors to consider, but it’s generally a good idea to keep things streamlined and avoid buying bulky furniture which can make any space feel cramped or cluttered.
Ultimately, the key to successfully setting up an office is to stay organized and have lots of preparation. Try to enjoy the planning process; after all, starting your own office should be an exciting and thrilling experience!